Easy Room Booking
Optimized room booking workflow
raum]für[raum® –simplifies the booking process considerably with the aid of simple mechanisms
raum]für[raum® offers you various possibilities to organise a meeting and create a booking in the system: the Booking Wizard, the Outlook ADD.IN as well as the room management app. Additionally, the module Desk-Sharing allows you to administrate flexible work stations. Our reliable room management system always directs you to a fitting location. Just choose the method that is most convenient for you. We would be glad to advise you about the individual options.
The Outlook ADD.IN allows users to plan their meetings directly in their Outlook calendar. The connection to raum]für[raum® provides access to the data that is stored in the room management system. It is thus possible to invite internal participants as well as external guests and to book rooms, resources, work stations and videoconferences securely and reliably.
Mobile room management
Access to important raum]für[raum® data while being on the road is guaranteed by the room management app. It is available for the employees on their smartphones or tablets to book or modify meetings easily and safely. Additionally, the meeting schedule always provides an up-to-date overview of their upcoming meetings.
The Desk-Sharing module enables the booking of work stations and rooms via graphical interfaces. Available desks can be found by entering the desired date or a specific description / attribute. The person search function, which is additionally available, also makes it easy to determine which person is sitting at which workplace.
To create a meeting they can employ the search function, the booking dialogue, the Booking Wizard or the Outlook ADD.IN. Catering or IT services can easily be added to a meeting. If necessary, the users can organise modifications quickly in the meeting schedule. Moreover, our elaborate concept of rights and roles makes it possible to define precisely, which user is allowed to book which rooms and resources – or whether an approval process is required, so that certain rooms can only be requested. The system is based entirely on your workflows. You can also be sure, that every person involved in a meeting – from the participants to the service providers – automatically receives all relevant information from raum]für[raum®.
Set up meetings intuitively
You can use the search function, that selects rooms on the basis of their assigned attributes. Discover the Booking Wizard, which guides you through the booking process with the aid of predefined scenarios. Organise your meetings with our ADD.IN directly in your Outlook calendar or use our room management app while being on the road. Even the reservation of flexible work stations can be realised easily with our Desk-Sharing module.
Integration of resources
It is an essential feature of raum]für[raum® that rooms and resources can be booked in a connected process. Configuring your system you can determine which resources should be available in which rooms. In the course of the booking process the users are then able to choose a suitable room as well as catering or IT services. raum]für[raum® informs the responsible service providers automatically about upcoming orders.
Intelligent meeting schedule
The meeting schedule provides access to all the booked meetings of a user. If meetings have to be supplemented or postponed, this can be carried out here with only a few clicks. In this case the system again informs all persons involved. In order to guarantee a functional and flexible overview, the meeting schedule was completely redesigned and modernised for the new version of raum]für[raum®.
Explicit authorisation structures
The concept of rights and roles enables you to set up individual user profiles in raum]für[raum®. This feature is the basis of an exact representation of your company’s reality in the software. It allows you to define precisely, which user group has access to which rooms and services. Decide whether certain rooms can only be requested and if bookings have to be approved by a superior authority. If the assignment of rooms is a centralised process in our company, it is even possible to reduce the user rights to mere meeting requests.