Management of videoconferences and online-meetings

raum]für[raum® – since 2001 the successful and holistic room booking software

Videoconferences and TelePresence meetings are now part of everyday business for many companies. Consequently, there are already many good solutions available with regard to the required hardware. Yet, it is often not considered or even underestimated, that the management and booking of videoconferences involves considerable efforts as well. One of the greatest challenges that has to be met, is the parallelism of several processes.

The booking steps of the videoconference, including rooms and resources, are usually not interlocked, which leads to an immense expenditure of time. The consequences are error sources and long lead times, which can ultimately result in low utilisation degrees. raum]für[raum® offers an intelligent solution with its additional modules, to organise videoconferences in their entirety. The relevant processes all derive from a single software.

The raum]für[raum® videoconference modules simplify your everyday routine. They allow you to plan, book and carry out worldwide videoconferences and TelePresence meetings in an easy, fast and secure way. Use the advanced functions of modern videoconference technology and experience the future of this fascinating sector with mediaDIALOG as a reliable partner. We look forward to your request!

Various options for booking rooms, workplaces and conferences

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Intelligent interlocking of booking software and Cisco systems

The global market leader Cisco provides two management systems in its diversified videoconference and TelePresence offerings: the TelePresence Management Suite (TMS). These can be connected bi-directionally with raum]für[raum® in order to plan and execute videoconferences optimally.

Multitenant utilisation of TelePresence and videoconferences

Multitenancy is of great importance in many platform concepts, whether it is for complex corporate structures or Managed Services. But since Cisco’s TMS is not multitenant, solutions are often hard to realise. raum]für[raum® as central management software offers a great advantage here, because the operative functions as well as the technical settings are available as multitenant system.

Videoconference system with time zone technology

The integration of worldwide locations is obligatory in the operation of large systems. In this context raum]für[raum® supports the operator as well as the individual user, because different time zones are displayed reliably and transparently during the booking process or the modification of a videoconference.

Integration of external locations and mobile devices

External locations and participants can easily be integrated in a videoconference booking. The users have the possibility to activate this option during the booking process. The selected locations and participants receive an automatic e-mail or a calendar entry with the required conference data by raum]für[raum®.

Invite participants quickly and easily to videoconferences

The connection to a groupware system extends the functions of your booking software enormously. The users choose the desired participants in the course of the booking process from their address books. raum]für[raum® sends automatic e-mails with information about the videoconference meeting to the selected persons. If the invitation is accepted, the meeting is also directly entered in the calendar of the participant.

Reliable presentation of meeting information

raum]für[raum® supports many different display types, which reliably show your current videoconference information. The layouts can be created individually, so that the desired information is presented exactly as you wish.

Data / Numbers / Facts quickly available at any time

Which occupancy rates were registered in the last quarter?
How often have the videoconference objects been used?
How many conferences took place at a certain location?
What kind of costs were caused on which cost unit?

The reporting function of raum]für[raum® provides you with transparent answers.

Specific pricing models allow individual invoicing concepts

Invoices and pricing are important topics for many videoconference platforms. Depending on the operating concept, various pricing models can be applied, such as lump sums, time-dependent or time period models. Since the requirements in this area can be very differentiated, raum]für[raum® offers a wide range of configuration possibilities.

Automatic accounting and SAP export

You entered the valid pricing models for the operation of your platform in raum]für[raum®. This is the basis for every invoice you want to create with the software. The connection to SAP allows a specific processing of your data to prepare it for the export in the modules CO and FI.

Dynamic Communication

The module Videoconference allows the management of videoconferences across locations and time zones, including the orders of inventory and resources. The simple booking process as well as the transparent information channels turn the management of videoconferences in raum]für[raum® into an uncomplicated and fast process. Optionally, the videoconference module can be used for the bi-directional data transfer with CISCOs TMS.

Ccomfortable Organisation

The bi-directional TMS Connection provides you with the possibility to organise and carry out videoconferences effectively. raum]für[raum® writes the videoconference bookings directly on the TMS via the CISCO API. The TMS transfers the conference data back to raum]für[raum® and the room management system sends the conference information automatically to the participants. If the videoconference is modified raum]für[raum® transmits all alterations directly to the TMS. This eliminates manual processes and simplifies the subject of videoconference management drastically.

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