Reception Support

raum]für[raum® – since 2001 the successful and holistic room booking software

Professional software for reception and welcoming

raum]für[raum® – the reception can additionally be included in many security-relevant processes.

raum]für[raum® is equipped with particular modules to support the reception in its various tasks. The receptionists are therefore provided with a specialised view which enables them to manage guest data, status information and parking spaces. The reception can additionally be included in many security-relevant processes. Specific extensions for the utilisation of QR codes and the connection to access control systems make it possible to implement customised access strategies.

Professional welcome

The module reception allows users to enter the data of external guests during the booking process. The receptionists have access to this information in a specialised view. The reception view provides the possibility to check guests in and out with only a few clicks or to print visitor badges. The reception is thus always informed about the guests that were in the building during the day, that are still in the building or will be in the building soon.

Smart car park management

The receptionists are able to manage the car parks that were set up in the system. In their raum]für[raum® view they can assign parking spaces to the arriving guests by entering the respecitve licence tags.

Controlled access

The receptionists are able to manage the car parks that were set up in the system. In their raum]für[raum® view they can assign parking spaces to the arriving guests by entering the respecitve licence tags.

Utilisation of QR codes

Barrier control to enter visitor car parks, automatic check-in at the reception or the charging of dishes in the cafeteria with the aid of visitor badges – QR codes can be used in many ways. raum]für[raum® offers a specially developed module to implement these processes efficiently.

Easy check-in / check-out

The users enter the guest data in the system during the booking process. The receptionists see this data up to 48 hours before the start of the corresponding meeting. When an invitee arrives for a meeting, this person can be checked in with only a few clicks and is marked as being present in the building. After the end of the meeting, the invitee returns to the reception to be checked out of the system.

Inclusion of one-day guests

Unexpected or spontaneous guests can also be included in the system without difficulty. It is possible to add their personal data to a booked meeting or to the list of one-day guests. To assure a definite assignment, the latter case makes it necessary to allocate the guest to a raum]für[raum® user.

Car park management

The raum]für[raum® car park management allows you to organise your parking areas in an uncomplicated way. This function is especially helpful for the reception: When a guest checks in at the reception desk it is simultaneously possible to assign an available parking space on one of the parking areas to this person.

Visitor and name badges

Visitor and name badges can be designed individually according to your wishes and corporate identity. The system compiles the printing data and formats it conformably. The receptionists are thus able to create badges easily with a click, if necessary even in batch processing.

Lucid guest list

The well-structured guest list enables the receptionists to find specific data quickly even among a multitude of guest entries. The available filters immediately create a structured overview: Which guests need an escort or a parking space? Which events take place without guests? How many guests are currently in the building? The answer can be found at once even in stressful situations.

Digital welcome & signposting

Our individually configurable templates provide you with the possibility to welcome your guests personally on directional displays in the foyer. You can subsequently guide your guests quickly and safely to their meeting with the aid of a digital signposting system. Finally, a digital door sign at the meeting room sums up all the relevant information once again.

Connection to access control systems

When a room management system like raum]für[raum® is integrated more and more in the corporate landscape, the demands of an intelligent interlocking with already implemented solutions rise. The connection to access control systems increases security standards and simplifies manual processes. raum]für[raum® passes the stored guest data on to the access control system which grants invited guests automated access to specific rooms or parts of the building.

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